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Summary

Summary

In this constantly-connected, do-more-with-less world, being able to increase your productivity is a real advantage. Certified Professional Organizer (CPO®) and productivity expert Tamara Myles has developed a simple model--the Productivity Pyramid--which provides an actionable framework for anyone to achieve better results. Based on a sequence of steps leading to peak performance, the author's easily adapt able system consists of five levels: • Physical Organization: from decluttering to filing--fool-proof strategies for handling incoming papers and ensuring information remains accessible • Electronic Organization: from dealing with email to electronic file management options such as cloud computing • Time Management: mastering the three P's--Plan, Prioritize, and Perform • Activity-Goal Alignment: breaking objectives into specific, relevant, and measurable daily tasks • Possibility: identifying new life and business goals that will help you reach your greatest potential Since no single solution will work for everyone, The Secret to Peak Productivity helps you tailor your own personal plan. First, a quick assessment determines your strengths and weaknesses and pinpoints where to focus for immediate results. Then, as you reach each productivity level, you will find a range of potential strategies--allowing you to choose the ones that are right for you for truly remarkable results.


Reviews 2

Publisher's Weekly Review

Professional organizer and productivity consultant Myles presents an organizational process she calls the "peak productivity pyramid," which "defines the motivational relationship among five areas of productivity": "physical organization," "electronic organization," "time management," "activity-goal alignment," and "possibility." The goal is to streamline your basic organizational systems to move up the pyramid. Myles offers helpful, focused assessment tools to identify strengths and weaknesses in both personal and professional realms. These assessments also help determine where in the pyramid you begin. Drowning in physical clutter? Start at level one-physical organization. Got a clean desk but overwhelmed by e-mail? Level two, electronic organization, is a good starting point. Myles devotes a chapter to each of the five levels, with tactics to gain control-from "keeping it simple" and "the tickler system," to "the three P's of time management" ("plan, prioritize, and perform"), and "six steps to goal setting." At the top of the pyramid, she explores the concept of possibility: how to use your extra time to become the person you want to be. She ends each chapter with helpful "productivity pointers" that identify key takeaways. This practical and empowering book will be immeasurably helpful to readers who need a manageable way to gain control of their time. Agent: Claudia Gere, Claudia Gere and Co. (Feb.) (c) Copyright PWxyz, LLC. All rights reserved.


Library Journal Review

Certified professional organizer Myles gives readers some tips on making their work experiences as efficient as possible. According to Myles, levels of productivity are arranged in a similar fashion to those in psychologist Abraham Maslow's hierarchy of needs, with "physical organization" (keeping papers and files sorted and arranged) forming the base of the pyramid and "possibility" (having broad, overarching career goals) at the very top. The other key bases for productivity consist of electronic organization, time management, and activity-goal alignment. At each stage, Myles provides action skills for readers, such as learning how to plan and prioritize. A particularly useful section describes how to set goals and align activities to enhance achievement, and Myles even discusses the "power office," or her vision of the ideal workspace, with uncluttered surfaces and organized folder systems and files. VERDICT Though this book doesn't offer anything all that new, it will be helpful for those who find themselves overwhelmed at the office. (c) Copyright 2013. Library Journals LLC, a wholly owned subsidiary of Media Source, Inc. No redistribution permitted.


Table of Contents

Acknowledgmentsp. xv
1 Steps to Productivityp. 3
Maslow's Pyramidp. 5
The Peak Productivity Pyramidp. 6
The Challenge of Changep. 9
Climbing the Peak Productivity Pyramid Levelsp. 10
Productivity Pointersp. 13
2 Where to Startp. 15
Peak Productivity Pyramid Assessmentp. 16
Scoring Your Assessmentp. 16
Level 1 Physical Organizationp. 23
Level 2 Electronic Organizationp. 24
Level 3 Time Managementp. 25
Level 4 Activity-Goal Alignmentp. 27
Level 5 Possibilityp. 28
Productivity Pointersp. 29
3 Level 1: Physical Organizationp. 31
Why Clearing the Clutter Mattersp. 32
Getting Rid of Clutterp. 34
To Tossp. 36
To Dop. 37
To Keepp. 37
April's Storyp. 39
Using the Three To's of Sortingp. 42
Filing Optionsp. 42
Adam's Storyp. 45
More on Filingp. 46
John's Storyp. 48
Advanced Techniquesp. 49
Grace's Storyp. 52
Margaret's Storyp. 52
Productivity Pointersp. 56
4 Level 2: Electronic Organizationp. 57
Seven Warning Signsp. 58
Electronic Filesp. 61
A, B, CÆs of E-Mail Processingp. 62
Accessp. 64
Batchp. 65
Checkp. 66
Deletep. 67
Executep. 67
Filep. 68
Backing Up Your Filesp. 69
The Future of Electronic Managementp. 70
Productivity Pointersp. 72
5 Level 3: Time Managementp. 73
Three P's of Time Managementp. 74
Defining Time Managementp. 75
Importancep. 75
Choice Managementp. 76
Productivity Pointersp. 77
6 Planp. 79
Write Down Everythingp. 80
Four Decision Categoriesp. 81
Beth's Storyp. 82
Using Calendarsp. 84
One Life, One Systemp. 85
Paper Plannerp. 87
Tracking Tasks Your Wayp. 88
Productivity Pointersp. 88
7 Prioritizep. 91
Prioritizing with Urgent and Importantp. 91
Box 1 Important and Urgentp. 93
Box 2 Important and Not Urgentp. 93
Box 3 Not Important and Urgentp. 94
Box 4 Not Important and Not Urgentp. 95
Productivity Pointersp. 96
8 Performp. 97
Perfectionismp. 97
Overcoming Procrastinationp. 98
Time Wastersp. 102
Multitaskingp. 103
Interruptionsp. 105
Stealing Timep. 108
Productivity Pointersp. 109
9 Level 4: Activity-Goal Alignmentp. 111
Life-Changing Skillsp. 114
Why Goals Are Importantp. 115
Reacting Rather Than Planningp. 116
Developing Your Visionp. 119
SMART Goalsp. 120
Six Steps to Goal Settingp. 123
Step 1 Commitp. 123
Step 2 Understandp. 123
Step 3 Create Goalsp. 123
Step 4 Break Down into Tasksp. 123
Step 5 Schedulep. 124
Step 6 Assess and Reassessp. 124
Productivity Pointersp. 125
10 Paving the Way to Possibilityp. 127
Disciplinep. 128
Resourcesp. 130
Attitudep. 130
Resourcesp. 131
Healthp. 132
Resourcesp. 133
Holistic Time Managementp. 133
Resourcesp. 135
Productivity Pointersp. 135
11 Level 5: Possibilityp. 137
Maslow and Self-Actualizationp. 140
Early Influencesp. 142
Alternate Realityp. 143
The Five E's of Possibilityp. 145
Enjoyp. 146
Engagep. 147
Enablep. 148
Evolvep. 149
Explorep. 149
Possibility Goals in Mindp. 150
Productivity Pointersp. 152
12 Power Officep. 153
Organize Your Work Areasp. 157
Uncluttered Surfacesp. 157
Designated Areasp. 158
Backup Systems and Storagep. 158
Work Area Efficiencyp. 159
Folder Systems and Filesp. 160
Streamline Processes and Systemsp. 162
Plan and Align Goals and Activitiesp. 162
Plan Tasksp. 163
Schedule Activitiesp. 165
Manage E-Mailp. 166
Operate from the Power Positionp. 166
Possibility for the Power Officep. 168
Productivity Pointersp. 170
13 Hiring a Productivity Consultantp. 171
Hiring Attributesp. 172
Attribute 1 Empathyp. 173
Attribute 2 Honestyp. 173
Attribute 3 Assessingp. 174
Attribute 4 Questioningp. 174
Attribute 5 A Good Listenerp. 174
Attribute 6 Experiencedp. 175
Attribute 7 Specific to Your Needsp. 176
Attribute 8 Well Versed in Different Systemsp. 176
Attribute 9 Flexiblep. 176
Attribute 10 Simplifyingp. 177
Attribute 11 Clear Business Policiesp. 177
Attribute 12 Professionalp. 178
Interview Questions to Askp. 178
Certified Professional Organizers (CPOs)p. 180
References and Referralsp. 182
Resources to Find Consultantsp. 184
Productivity Pointersp. 184
14 Case Study: John Allairep. 185
When the Bubble Burstp. 187
Stepping Up the Peak Productivity Pyramidp. 189
Afterwordp. 193
About the Authorp. 195
Notesp. 197
Indexp. 201
Figures and Tables
Figure 1-1 Maslow's pyramidp. 7
Figure 1-2 Peak Productivity Pyramidp. 9
Table 2-1 Peak Productivity Pyramid Assessmentp. 17
Table 2-2 Tally your Productivity Pyramid Assessment scoresp. 23
Figure 3-1 Dining room physical clutter before. Author's photop. 40
Figure 3-2 Dining room physical clutter after. Author's photop. 40
Figure 3-3 Closed desktop tiling box. Author's photop. 43
Figure 3-4 Open desktop filing box. Author's photop. 43
Figure 3-5 Decorative desktop filing box. Author's photop. 44
Figure 3-6 Magazine holders. Author's photop. 45
Figure 3-7 Small office before. Author's photop. 53
Figure 3-8 Small office after. Author's photop. 55
Figure 7-1 Prioritizing with urgent and importantp. 92
Figure 12-1 Office clutter. Author's photop. 155
Figure 12-2 Power positionp. 168

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